Run entries, grading and fees in one place.
Set up a race, a gate session, a coaching clinic or a whole season of club rounds. Pedal Pass handles entries, eligibility, payments and the paperwork, so your volunteers can focus on hosting.
- A free plan for every club
- Stripe payouts 14 days after the event
- Data exports for timing and scoring systems
Ten steps from format to publish.
Save a draft at any step and come back later. Ticketed events use a shorter eight-step flow. Duplicate an event across every date of a season in one go.
Event format
Racing, training, coaching, special event or participation
Basic info
Name, discipline, level, description
Organiser & venue
Club, contact, mapped venue
Dates & registration
Event times, registration opens and closes
Event images
Flyer and gallery
Documents
Technical regs, policies, links
Sponsors
Up to four logos on the event page
Classes
Rulebook or custom, fees and capacity
Featured & settings
Visibility, access passcode, featured listing
Status
Keep as draft or publish
Formats
- Racing
- Training
- Coaching
- Special events
- Participation
Levels
- Club
- Inter-club
- Open
- Regional
- State
- National
- Continental
- World
The right riders in the right classes.
Riders only see the classes they're eligible for. You see who has entered, what they've paid, and what still needs a look.
Rulebook or custom classes
Choose standard classes or create your own. Set a fee and a capacity per class, or one fee for the whole event.
Automatic eligibility
Age, gender, grade, ride-up rules and discipline are checked when a rider enters. Age is worked out from date of birth, not typed in.
Grading & grade reviews
Set grading standards for the club. Riders request grade changes in the app and you approve them from one queue.
Capacity & waitlists
Event or per-class limits. When a spot opens the next rider gets a 48-hour offer, automatically.
Admin entries
Add a rider yourself for phone entries. Send a payment link with 48 hours to pay, or mark the entry free of charge.
Entry lists & exports
Every entry with classes, bike and transponder. Export the file your timing and scoring system needs. Full audit trail of changes.
You set the fees. We move the money.
Entry fees are set by each club. Pedal Pass adds a flat fee for each rider entered: 50c for competitive events and 20c for non-competitive events. Free-entry events have no rider fee. Pedal Pass charges clubs a 3% commission on event revenue, deducted before payout. Payments run through Stripe and land in your club account 14 days after the event.
- Per-class pricing and price tiers
- Discount codes for members and early birds
- Refunds that follow your policy, automatically
- Withdrawal fees and bulk refunds if you cancel
- Transaction ledger, receipts and tax invoices
- Prize money calculator for BMX standard distributions
Payout · Club Race R6
Scheduled- Entries
- 142
- Classes entered
- 203
- Refunds issued
- 4
- Payout date
- 14 days after the event
Illustrative figures. Your ledger shows every line item and fee.
Tell the car park before the PA does.
Contact Entries sends email and push to everyone following the event, to all entrants, to one class, to the waitlist, to riders with a payment pending, or to a single rider. Before the event and on race day. Post to the event feed and anyone following the event gets it on their phone.
- Supplementary regulations, parking, weather calls
- Reusable templates for the messages you send every round
- Event feed and activity log, so there's one source of truth
Roles filled before race morning.
Pick roles from the library or name your own, split them into sessions, and let parents sign up from the event page. Invite-only roles for officials. Coordinators see what's covered and what isn't.
- Role library, sessions and templates you reuse each round
- Volunteer hub with sign-ups, invitations and history
- Share a public volunteer link for non-members
Know who's riding, what's working, and where to improve.
A clear, real-time view of performance across events, with filters, exports and visual dashboards that make committee decisions easy. Total revenue, entries, unique riders, revenue by event, entries over time, popular classes, where riders travel from, age and gender.
Many admins, clear permissions
Club Administrators, Event Managers, Entry Coordinators and Volunteer Coordinators each see what they need. Switch between clubs if you help run more than one.
One club workspace
Members, groups, venues, event types, fees, discount codes, grading standards, payouts and billing, with an activity log behind everything.
Series and whole seasons
Multi-round series with aggregated standings. Duplicate an event, or a whole calendar of them, and change only what differs.
Start free. Upgrade when the season demands it.
Every club starts on the free plan with core event management. Full Access adds recurring events, discount codes, price tiers, series, bulk operations, prize pools, advanced communications and reporting, full data export and priority support.
See full pricingClub · Free
Club · Full Access
Featured listings are in-app add-ons: $30 for 14 days, $50 for 28 days. Pedal Pass charges clubs a 3% commission on event revenue, deducted before payout. All prices in AUD and include GST. Prices are subject to change.
Want a walkthrough before you sign up?
Tell us about your club and the events you run. We'll show you how Pedal Pass handles entries, classes, volunteers and payouts for them, and answer any questions about plans and fees.
Pedal Pass uses a 10-step guided event creation process that takes you through the information required to set up an event.
Each step guides you through the required settings, including event details, classes, pricing and entry settings. You can save your event as a draft at any stage and return to complete or update it later.
Once the required steps are complete and you are happy with your event, you can publish it and open entries to riders.
Pedal Pass allows you to control how many riders can enter your event.
You can set an overall event capacity as well as individual capacity limits for specific classes. Pedal Pass tracks entries as they are received and automatically prevents further entries when a capacity limit is reached.
If a waiting list is enabled, eligible riders can join the waiting list when the event or class reaches capacity.
Open My Events, select your event and go to the Entries section.
You can view and manage the riders entered in your event, including their entry details, classes and payment status.
Pedal Pass keeps your event entries in one place, making it easy to monitor entries and prepare for your event.
Yes. Event organisers can edit a rider's entry when required.
This can be useful for correcting entry information, changing classes or assisting a rider with their entry. Changes made by an organiser are recorded in the event's entry history.
Pedal Pass allows organisers to create a library of volunteer roles that can be reused across events.
You can create roles with your own names and descriptions and specify how many volunteers are required for each role.
Roles can also be assigned a time or session, such as 8:00 am–10:00 am or Practice, making it clear to volunteers when they are required.
Your next round,
ready to publish.
Create a club account, add your venue and classes once, and publish your first event today.